Notice On Application To Host The Ninth World Health Qigong Exchange & Tournament And The Fifth
Health Qigong World Scientific Symposium
The World Health Qigong Exchange & Tournament and The World Scientific Symposium (hereafter referred to as the Tournament) ─ a grand gathering of world Health Qigong enthusiasts is a global event that is the largest in scale, highest in standards and strongest in professionalism in the Health Qigong circle. Along with the development of Health Qigong, an increasing number of Member Organizations intend to apply for hosting the Tournament. The Ninth World Health Qigong Exchange & Tournament and The Fifth World Scientific Symposium will be held in 2021. According to the Regulations of the International Health Qigong Federation on Organizing and Hosting Competitive Events as well as Procedures for Application to Host The World Health Qigong Exchange & Tournament and The World Scientific Symposium, the International Health Qigong Federation (IHQF) again publishes the important matters that potential applicants should pay attention to as follows:
A member organization that intends to apply for hosting The Ninth World Health Qigong Exchange & Tournament and The Fifth World Scientific Symposium is requested to submit a written report to the IHQF one and a half months prior to its presentation of application. This year, the presentation will be made at the meeting of IHQF Board Committee convened during the Eighth World Health Qigong Exchange & Tournament and the Fourth Health Qigong World Scientific Symposium in Melbourne, Australia.
The meeting of IHQF Executive Board will be held on August 6, 2019, the applicant member organizations must submit the written application report to the Email address of IHQF Head Office firstname.lastname@example.org ahead of the deadline of June 21(Friday). Please note that, submissions made after the deadline will be deemed as invalid. So please make sure the application report is well prepared and submitted before the deadline.
The application report shall mainly consist of the following:
1. 1. The vision and general concept of hosting the Tournament
It should mainly focus on the significance of hosting this Tournament and its impact on the development of Health Qigong in the region and in the applying organization, and set forth the slogan for the Tournament it is applying to host.
2. 2. The date, location and the size of the planned event
3. Degree of support by the government and local people
It should state the views and opinions of the local government authorities and population and specify whether they support the application to host the Tournament, how and to what extent the support is reflected and whether there is any opposition.
It should state the Tournament’s projected continuing impact on the Member Organization and the local area, and explain the way to sustain the Tournament’s results and heritage.
5. 5. Source of funding and budget
It should outline the budget to defray the Tournament’s major expenses and the source(s) of revenue; the proposed rates of admission tickets, transportation and accommodation, and the estimated total revenue. It should also explain how to deal with the deficit or surplus, if any.
6. Tournament venue(s)
It should cover the geographical position(s) for various activities of the Tournament, the surrounding environment, the size of the venue(s), affiliated facilities and equipment, the number of chairs, the acoustic and lighting system, etc.
7. 7. Organizations and receptions plan for the event
It should state the plans for activities to be held during the tournament and the symposium, and for the reception of officials, visiting guests, contestants and experts.
8. 8. Safety, security and medical services
It should state whether dedicated security personnel and medical staff will be provided for all activities of the Tournament and the filing of related documents with the local security authorities.
9. 9. Accommodation and Catering
It should state whether the applicant organization is able to give information on hotels with different room rates and conditions. It should provide specific information on rooms, catering, transportation and security in different hotels.
It should state whether transportation service for arrivals and departures as well as transportation service to and from the hotel and activities venues are guaranteed.
11. Media publicity
It should provide information about the local TV, radio, newspapers and cyber media to be invited to cover the Tournament and introduce the publicity plan, outlining the proposed timeframe for news release, airing and/or publication.
12. 12. Marketing
It should state the estimated revenue from business sponsorship, advertising, etc. in hosting the Tournament.
13. Other matters that need explanation
Before July 6, 2019, the IHQF will confirm in writing whether the applicant organization is shortlisted and will keep the contents of the application report confidential prior to the presentation of application. Meanwhile, the applicant organization is requested to prepare well for the presentation.
The shortlisted organizations are required to make presentations at the meeting of the Executive Board convened in Melbourne, Australia.
1. Order of presentations
The order of presentations shall be determined in advance by a draw of lots by the applicant member organizations, organized by the IHQF Head Office.
2. 2. Contents of presentation
The application report should be presented in line with the sequence of the required elements as outlined in this notice.
3. 3. Method of presentation
The presentation shall be made in PowerPoint format in one of the working languages of the IHQF. At the end of the presentation, the presenter shall answer questions on site.
4. Time limit of presentation
The presentation by each applicant member association shall not exceed 20 minutes.
The applicant member organization to be awarded the Tournament’s hosting right shall be determined by voting by Executive Board members participating in an Executive Board meeting. The applicant member organization that receives the highest number of votes is the winner. In the case of a tie, however, a second round of voting shall be conducted for the candidate organizations with the highest votes in the first round. If no winner emerges after the third round, the Executive Board or the Executive Bureau shall discuss and determine the hosting organization.
Within seven (7) working days following the determination of the hosting member organization, its legal person or legally authorized representative of the hosting organization shall sign the Hosting Agreement with the IHQF.
IHQF and Chinese Health Qigong Association will extend some support to the hosting member organization as appropriate. For the extra revenue and cost in hosting The Ninth World Health Qigong Exchange & Tournament and The Fifth World Scientific Symposium, please refer to the chapter of Organization and Bid of IHQF Events in the Work Manual of IHQF.
International Health Qigong Federation
April 19, 2019